Talent Acquisition Operations Specialist

About the Role:

As a TA Operations Specialist, you’ll own the systems, processes, and workflows that keep our hiring engine running smoothly. You’ll work closely with TA, HR teams, and business leaders to ensure every candidate has a seamless experience and every hiring manager receives the support they need. You’ll manage our ATS, ensure GDPR compliance, build reports, and introduce process improvements and automations that make our hiring engine run smoothly. If you’re a detail-oriented problem-solver with a passion for operational excellence, this role is for you.

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What you'll be doing:

Hiring Operations & Process Optimization:

◦ Manage and improve the hiring process using Lever or another ATS.

◦ Maintain structured workflows, templates, pipelines, and automation rules.

◦ Identify inefficiencies and implement optimizations across the recruitment cycle.

Recruitment Administration & Candidate Experience:

◦ Coordinate daily recruitment operations: scheduling, candidate communication, status management.

◦ Support pre-employment screenings, documentation, and offer processes.

◦ Ensure a smooth and professional experience for all applicants.

GDPR, Compliance & Reporting:

◦ Conduct regular audits to ensure GDPR compliance and alignment with employment policies.

◦ Maintain accurate, compliant candidate records and processes.

◦ Run reports and dashboards on hiring performance, pipeline health, and recruiting budget.

Cross-functional Collaboration:

◦ Work closely with TAs, HR partners, and business leaders to ensure seamless execution of hiring plans.

◦ Support process rollout, updates, and training for hiring managers.

Tech, Automation & AI:

◦ Implement and manage AI-powered recruitment tools to improve workflow efficiency.

◦ Evaluate new technologies for scheduling, sourcing, screening, or data tracking.

Employer Branding & Talent Support:

◦ Support employer branding activities: content creation, social media updates, events, and campaigns.

◦ Participate in interviews for junior-level roles, supporting the overall hiring pipeline.

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What you'll bring:

◦ 2–4 years of experience in recruitment coordination, TA operations, HR operations, or similar.

◦ Hands-on experience with ATS systems — Lever and Greenhouse experience is a strong plus.

◦ Strong understanding of GDPR and recruitment compliance requirements.

◦ Excellent organizational skills and attention to detail.

◦ Strong communication skills and a candidate-first mindset.

◦ Tech-savvy, with a passion for improving processes and using AI/automation.

◦ Collaborative and proactive — someone who anticipates needs and solves problems before they escalate.

◦ Fluent in English with excellent communication and collaboration skills.

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What We Offer:

◦ Competitive compensation package.

◦ Health insurance, meal card, and wellness benefits (therapy, sports, etc.).

◦ Learning & development budget for courses, certifications, and tools.

◦ Modern office in central Barcelona, with a dynamic and international team.

◦ Access to Codeway’s suite of apps.

◦ Relocation support for international hires.

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Our Hiring Process:

◦ Application → Recruiter Interview → HM Interview → General Manager Interview → Offer

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